User Flow
Manage SaaS portfolio : Get the visibility, control, and automation need to manage entire SaaS portfolio with confidence.
User Journey
Step # 1
Visualize AI surface area
Productiv automatically scans your app portfolio to reveal exactly where and how AI is being used. Get the clarity you need to manage AI effectively.
Step # 2
Prioritize based on real organizational usage
Productiv cuts through the noise, giving you AI visibility with crucial context. We show you who's using AI and how often, and highlight unapproved AI spend through contract and spend data.
Step # 3
Review and respond
Productiv streamlines the review process. Use Productiv's data to run through your organization's security, privacy, and compliance process.
Step # 4
Report on AI adoption and risk
Prove that you’ve got the AI rollout under control. With Productive, you get executive-level reporting on:
Which apps use AI
Which ones train on your data
What reviews have been completed
These reports demonstrate governance and progress, not just visibility.
Interesting and unique feature:
No Visibility into SaaS Apps
- Organizations often have large numbers of SaaS apps, but IT teams can’t see which are being used, by whom, or how often. This leads to wasted spending on unused or redundant tools.
Our UX approach to solve
- Productiv provides a single dashboard showing all SaaS applications in use, complete with real-time data on app usage, spend, and employee engagement. This visibility enables IT to quickly spot duplicate tools or unused subscriptions and take action to reduce costs.
Poor App Adoption and Confusing User Experience
- Often, employees don’t know which apps are available, or they find certain tools too complicated, leading to low adoption and frustration.
Our UX approach to solve
- Productiv delivers deep insights into feature-level app engagement, so IT can tell which teams are struggling, which features aren’t being used, and where training might be needed. Organizations can then take targeted steps to boost adoption and help employees get more value from approved apps.
Manual Onboarding and Offboarding
- Manual tracking of app access for employees is slow, risky, and error-prone—especially when people change roles or leave.
Our UX approach to solve
- Productiv automates onboarding and offboarding processes across all integrated SaaS applications. This ensures prompt, secure account provisioning and de-provisioning, reducing both IT workload and security risks.
Uncontrolled Costs and Licensing Waste
- Without usage analytics, it’s easy for companies to over-purchase software licenses, keep paying for unused apps, or miss contract renewal opportunities.
Our UX approach to solve
- Productiv analyzes real engagement and usage, helping organizations right-size their licenses, reallocate seats, and plan contract renewals based on actual need—leading to significant savings.
Shadow IT and Compliance Risks
- Employees can sign up for unapproved apps without IT’s knowledge, increasing the risk of data leaks or non-compliance.
Our UX approach to solve
- Productiv’s SaaS discovery instantly notifies IT of new apps in the environment and highlights risky usage, allowing teams to remediate compliance issues quickly.
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